Procurement Associate, SC, UNDP (ROSTER)
Вакансия № 1709918 в населенном пункте (городе) Киев, Украина от компании "United Nations Development Programme (UNDP Ukraine)" на сайте Мультирегиональный Электронный Центр Занятости Населения (ЦЗН).
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Организация работает в следующих сферах деятельности: Общественная деятельность, партии, благотворительность, НКО; .
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Обязательное требование к опыту работы искомого сотрудника: 3–6 лет.
График работы: полный день.
Тип занятости: полная занятость.
Вакансия № 1709918 добавлена в базу данных: Среда, 10 апреля 2024 года.
Дата обновления этого объявления: Суббота, 27 апреля 2024 года.
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Работодатель предложит заработную плату по результатам собеседования с соискателем работы.
Location: Multiple D/S, UKRAINE
Type of Contract: Service Contract
Post Level: SB-3
Background
Under the direct supervision of Head of Procurement Unit or Project Managers, the Procurement Associate ensures administration, transparent and efficient provision of procurement services and processes in UNDP Ukraine. The Procurement Associate works in close collaboration with the operations and programme staff in the UNDP CO.
This is a roster recruitment thus, technically qualified candidates may be contacted at any time to fill-in the vacant posts of Procurement Associate in UNDP Country Office or UNDP projects. Several candidates may be selected as well as several posts may be opened simultaneously.
Duties and Responsibilities
Ensures proper support in procurement services, focusing on achievement of the following results:
- Prepare Project Procurement Plan based on the Project Work Plan and its timely and regularly updating according to the project activities;
- Organize procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. Support the procurement process to ensure that it is fair, competitive, transparent, ethical and provides best value for money as well as the procurement action is in accordance with UNDP rules and regulations, procedures and instructions;
- Implement sourcing strategy;
- Prepare submissions to Contract, Asset and Procurement Committees, facilitate supportive information and document flows;
- Verify Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring;
- Assist project management in preparation/revision of Project Implementation Plan and Project Procurement Plan;
- Serve as a secretary of the tender procurement processes of the project including: prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports;
- Implement proactive contract management, timely follow-up on the purchase orders fulfilment, communicate with suppliers and resolve issues which may arise along the supply process;
- Conduct contract management on every stage of supply chain proactively identifying potential critical parts and making suggestions for improvement;
- Work in a close liaison with the responsible person or be responsible for ensuring timely verification and receipt of shipping documents, goods receipt, clearance, facilitating quality control and distribution;
- Liaise as necessary with the stakeholders of procurement processes which may include but not be limited to, international and national suppliers, service providers, external bodies and end users as needed along the procurement and supply process;
- Prepare Purchase orders (POs) and contracts, performance management of procurement contracts. Implement the internal control system which ensures that Purchase orders are duly prepared and dispatched. Ensure timely corrective actions on POs with budget check errors and other problem;
- Prepare and present reports on procurement;
- Support to the management on physical assets disposal. Review of assets and recommendation of physical assets for disposal. Documentation preparation for submission to Contract Review Committees; follow up on request and liaise with requesting unit and maintenance for disposal action and entry in ERP system (Atlas) of all the requisite details for recording disposals. Oversight of disposal of items and accuracy of inventory data;
- Perform other duties as required by UNDP management.
Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
- Participation in the training for the programme/ project personnel;
- Sound contributions to knowledge networks and communities of practice.
Measurable outputs of the work assignment:
- Full and appropriate use of UNDP Financial Operational Policies and Procedures and UNDP Standard Operating Procedures during implementation of the Project.
Performance Indicators for evaluation of results:
- Project implementation plan and Project Procurement plan are fully and timely implemented;
- Relevant outputs of the project annual work plan are fully and timely implemented.
Competencies
Corporate Competencies:
- Demonstrates commitment to UNDP’s mission, vision and values;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others;
- Informed and transparent decision making.
Functional Competencies:
- Basic research and analytical skills;
- Results-Based Approach;
- Strong communication skills;
- Client orientation;
- Maintains databases;
- Quality Assurance;
- Self-Management and emotional intelligence;
- Strong interpersonal skills and ability to work effectively with minimum or no supervision as well as part of a team;
- High sense of responsibility to ensure that operational objectives, policies and requirements are met;
- Strong organizational and time management skills;
- Familiarity with UN/UNDP procurement management procedures and experience with ATLAS would be an asset;
- Job Knowledge/Technical Expertise;
- Knowledge of IPSAS and/or IFRS desirable;
- Proven writing and communication skills;
- Ability to identify problems and proposes solutions.
Required Skills and Experience
Education:
- Secondary Education.
Experience:
- Minimum 5 years of relevant experience and proven track record of managing supply chain, international logistics, public, national or international procurements, inventory process and control of products quality or other related fields; Knowledge of public procurement principles is an advantage;
- Experience in the usage of computers and office software packages, experience in handling of web-based management systems;
- Experience and relevant training in procurement and supply chain management of pharmaceuticals and related health products OR experience in construction works procurement will be an asset;
- Procurement Certification and experience with UN or international organization in the field of procurement is an asset.
Language Requirements:
- Fluency in Ukrainian, English and Russian is required.
Application Instructions:
- DEADLINE FOR APPLICATIONS IS 10 OCTOBER 2017
If you wish to apply for this or other positions with UNDP, please visit UNDP website, section jobs and apply online:
https://jobs.undp.org/cj_view_job.cfm?cur_job_id=74866
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