Вакансия № 356515 на должность "Project Associate, SB-3, Kyiv" в городе (регионе) Киев, Украина от компании "United Nations Development Programme (UNDP Ukraine)" на сайте Электронный Центр Занятости Населения
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Организация работает в следующих сферах деятельности: Общественная деятельность, партии, благотворительность, НКО; .
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Обязательное требование к опыту работы искомого сотрудника: не требуется.
График работы: полный день.
Тип занятости: полная занятость.
Вакансия № 356515 добавлена в базу данных: Суббота, 30 марта 2024 года.
Дата обновления этого объявления: Четверг, 25 апреля 2024 года.
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Работодатель предложит заработную плату по результатам собеседования с соискателем работы.
The Government of Ukraine is in urgent need to secure the availability of State Programme medicines and essential health commodities at affordable prices and in sufficient quantities. Acknowledging the challenges of the State procurement and supply management system and following recently adopted legislation, allowing the selected international organizations to provide procurement support services, the Ministry of Health of Ukraine (MOH) has requested the UN to support the procurement and distribution of a number of 2015-2017 State Programme medicines and other medical products as an emergency measure.
UNDP in Ukraine is fully committed to play this role in resolving the immediate crisis and to support the Ministry of Health of Ukraine in its medium and long-term efforts to reform its procurement and supply management system. UNDP brings its extensive expertise in establishing procurement systems corresponding to the highest standards of transparency, accountability, cost-efficiency, equity and sustainability.
UNDP has signed agreements with the MoH to procure medicine and medical commodities for the Ministry of Health of Ukraine in 2016, and is planning to continue this assistance until the current legislation will expire by 2019. Moreover, all State programs will be procured through specialized organizations in 2016 and beyond. It requests additional efforts on sustaining procurement services provided by UNDP through providing support to health procurement reform and introducing new system of public procurement in the healthcare sphere.
Based on the UN HIV Division of Labor UNDP provides support to development of the healthcare sector and mainstreams HIV to main related processes and activities, including humanitarian assistance. The project also supports the design and implementation of multi-sectoral HIV/AIDS national response, including policies and action plans, capacity development of civil society organizations in strengthening. Project Associate is responsible for enhancing technical performance of the project with an accent on finance, logistics and communication aspects.
Duties and responsibilities
Under the direct supervision of the Programme Specialist (Procurement) the Project Associate will be responsible for the following key tasks:
- Perform support functions to facilitate the implementation of programme/project activities;
- Supports smooth operational running of the programme and project by following established operational rules and procedures, including preparation of the supporting documentation for contracts, programme\project reports and work plans;
- Assists with the project annual and quarter work-plans, detailed implementation plan preparation and reporting;
- Keeps accurate electronic and paper filing, correspondence register and filing, information and records systems, collects project related information data;
- Participates in the Project/Programme activities (meetings, round tables, conferences, other public activities), preparation, implementation and follow up, takes meeting minutes, supports the organization of the Project Board meetings;
- Ensures that travel arrangements and authorizations, mission requests, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national project staff inside and outside Ukraine are properly and timely authorized and processed;
- Maintains contacts with UNDP Operations on a variety of the operations related issues: finance, procurement, administration, IT and human resources;
- Assists in the process of procurement and delivery of project goods and services;
- Assists with the project recruitment processes. Collects the documentation required for the recruitment and contract extension. Assure due selection process of project experts and consultants is in place through advertisements in mass media, participate in selection process. Collect the documentation required for the recruitment and contract extension, promotion, separation and other related administrative actions;
- Assists with the project audit, monitoring, and evaluation;
- Assists with HIV programme implementation and administration. Liaise with the IRH admin units regrading payments;
- Maintains updated networks of project counterparts, contractors, grantees, consultants, suppliers, collects relevant information on best services and expertise providers;
- Contributes to the preparation of the project bulletins, promotion materials and project web-site update;
- Drafts project related correspondence, maintains database of contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc;
- Serves as a focal point for relations with the Programme Section Unit;
- Liaises with UNDP Operations, Programme, M&E personnel on a variety of the project related issues: finance, procurement and human resources;
- Provides assistance with project/programme documents translation and interpretation as needed;
- Assures that due security measures are in place with regard to the project office;
- Performs other duties as assigned by the project and/or UNDP management.
Measurable outputs of the work assignment
- Relevant outputs of the project annual work plan are fully and timely implemented;
- Accurate electronic and paper filing of project’s documentation, information, reports and records as required by the UNDP Project Operational Policies and Procedures and UNDP Standard Operating Procedures;
- Database of project counterparts, contractors, consultants and suppliers is developed and properly maintained;
- Provides data and information needed for preparation of project documents.
Performance Indicators for evaluation of results:
- Knowledge, full and appropriate use of UNDP Project Operational Policies and Procedures and UNDP Standard Operating Procedures during implementation of the Project;
- Quality of the project implementation and operations units related assistance provided;
- Level of partnership building capacities and networking (skills) with project’s stakeholders;
COMPETENCIES
Competencies expected of the individual:
- Good interpersonal communication skills;
- High sense of responsibility to ensure that operational objectives, policies and requirements are met;
- Quality of work and timeliness of outputs;
- Accuracy and client orientation;
- Planning and time management skills;
- Familiarity with UN/UNDP procedures would be an asset;
- Excellent usage of computers and office software packages;
- Proven writing and communication skills.
Core Competencies:
- Leadership;
- Communication;
- Delivery;
- Innovation
- Demonstrate/safeguard ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Encourage and participate in open communication in the team, communicate effectively;
- Create synergies through self-control;
- Manage conflict;
Required Skills and Experience
- Secondary education. University degree in Business Administration, Management, Economics, Human Resources, Finance, Accounting, Social Sciences or other related fields would be desirable but it is not a requirement.
- At least 5 years of practical experience of working in the field of administration, finance, programme/project support or other relevant fields;
- Experience in the usage of computers and office software packages (Word, Excel etc.). Experience in handling of web-based management systems;
- Experience of working in international organizations/projects will be considered as an advantage;
- Fluency in the English, Russian and Ukrainian is required.
All posts in the SC categories are subject to local recruitment
Deadline for applications is 12 May 2017 (Midnight New York, USA).
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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