Administrative Associate, Kramatorsk, UNDP, FTA, G6
Вакансия № 479293 в населенном пункте (городе) Краматорск, Россия от компании "United Nations Development Programme (UNDP Ukraine)" на сайте Мультирегиональный Электронный Центр Занятости Населения (ЦЗН).
Уважаемый соискатель вакансий, Вы можете перейти на сайт прямого работодателя "United Nations Development Programme (UNDP Ukraine)" для ознакомления с информацией о компании (фирме, организации, ИП). Смотрите Веб-сайт "United Nations Development Programme (UNDP Ukraine)" - http://www.undp.org.ua
| Логотип (торговая марка, бренд, эмблема, внешний вид здания или внутренний интерьер офиса): |  |
Организация работает в следующих сферах деятельности: Общественная деятельность, партии, благотворительность, НКО; .
Репутация компании "United Nations Development Programme (UNDP Ukraine)" в отзывах работников:
Читайте свежие отзывы сотрудников об этой организации на этом сайте.
Оставить мнение об этом работодателе без регистрации бесплатно на этом сайте.
Обязательное требование к опыту работы искомого сотрудника: более 6 лет.
График работы: полный день.
Тип занятости: полная занятость.
Вакансия № 479293 добавлена в базу данных: Четверг, 28 марта 2024 года.
Дата обновления этого объявления: Пятница, 26 апреля 2024 года.
| Рейтинг вакансии: 6,01 из 100 баллов |
Работодатель предложит заработную плату по результатам собеседования с соискателем работы.
Vacancy Type: FTA Local, Grade G6.
Duty Station: Kramatorsk, Ukraine
Purpose: Provide administrative support to Project Office Management on programme implementation and operational support services.
Reporting structure and partners: Reports to Management Analyst. Works in close collaboration with the Operations, staff in the CO and projects staff in the assigned area to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Supports implementation and coordination of programme/project activities and operational services in the assigned area, through:
- Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies;
- Supports programme monitoring, coordination and implementation, including follow-up on operational supports services (payments, recruitments, procurement);
- Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions;
- Organization of workshops, trainings, and other programme and operational related events;
- Administrative support to conferences, workshops, retreats;
- Monitors and follows-up on programme implementation and operational support issues, and provides accurate and timely updates to the Project Office Management;
- Provision of inputs on administrative business processes mapping and implementation of the internal standard operating procedures (SOPs);
- Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
Ensures effective administrative of the Project Office and provision of logistical support, as required through:
- Contacts with visitors and staff, coordination of appointments and meetings, acting as an interpreter when required and/or taking minutes;
- Translation of simple correspondences, when needed;
- Organization of shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent), Preparation of all necessary documentation, implementation of follow-up actions;
- Performance of a Buyer role in Atlas and preparation of POs for travel activities;
- Supports procurement of goods and services within approved level of delegated authority;
- Supports management of petty cash;
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to Head of Project Office;
- Assistance in the preparation of budget; confirmation of availability of funds prior to review by supervisor;
- Proper control of supporting documents of funds and activities;
- Provision of information for audit.
Supports office maintenance and proper assets management through:
- Arrangement of vehicle transportation, regular vehicle maintenance and insurance;
- Checking and recording of vehicle daily log and gas consumption, update and maintenance of vehicle history report;
- Custodian for management of office stationery supplies including maintenance of stock list of stationery;
- Distribution of stationery as required by staff and keeping a log of distribution;
- Coordination of assets management in the Project Office, maintenance of records, timely preparation and submission of periodic inventory reports;
- Maintenance of files and records relevant to office maintenance.
Support knowledge building and knowledge sharing in the Unit through
- Participation in the training for the operations/projects staff on administration;
- Briefing/debriefing of staff members on issues relating to area of work;
- Sound contributions to knowledge networks and communities of practice.
Competencies
Core
- Innovation. Ability to make new and useful ideas work. Level 1: Support (Reliable Replication);
- Leadership. Ability to persuade others to follow. Level 1: Support (Reliable Replication);
- People Management. Ability to improve performance and satisfaction. Level 1: Support (Reliable Replication);
- Communication. Ability to listen, adapt, persuade and transform. Level 1: Support (Reliable Replication);
- Delivery. Ability to get things done. Level 1: Support (Reliable Replication).
Technical/Functional.
Primary
- Operational Efficiency. Ability to identify and execute opportunities to improve operational efficiency. Level 1: Support (Reliable Replication);
- Office Administration. Ability to manage day-to-day office activities to meet operational needs. Level 1: Support (Reliable Replication);
- Quality Assurance. Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled. Level 1: Support (Reliable Replication).
Secondary
- Knowledge Management. Ability to efficiently handle and share information and knowledge. Level 1: Support (Reliable Replication);
- Team Building. Ability to work effectively with diverse groups of professionals towards common goals. Level 1: Support (Reliable Replication).
Required Skills and Experience
Education:
- Secondary education. Certification in administration desirable. University Degree would be desirable, but it is not a requirement.
Experience:
- 6 years of relevant experience in administration, programme and operational support service;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
- Experience in handling of web-based management systems.
Language Requirements:
- Fluency in English and Ukrainian.
DEADLINE FOR APPLICATIONS IS 30 May 2017
If you wish to apply for this or other positions with UNDP please visit UNDP website, section jobs and apply online. More information and application details: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=9983&hrs_jo_pst_seq=1&hrs_site_id=2
UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Разместить Ваше резюме сейчас ...
Написать в компанию ...